New kindergarten enrolment and attendance system for Victoria

Victorian kindergarten providers will need to use a new attendance and enrolment system from January 2025, with the previous Kindergarten Information Management System (KIMS) to be replaced by Arrival. 

 

Arrival will oversee the collection and reporting of essential data for kindergartens, such as enrolments, educator details, and attendance information for sessional services.

 

Designed to improve data management, Arrival aims to boost kindergarten attendance and ensure that every Victorian child receives optimal early childhood education.

 

From January 2025, services can start entering enrolment data into Arrival, which will handle all mandatory data collections, including the annual confirmation and the Annual Kindergarten Census.

 

KIMS will remain available in 2025 for:

 

• Funding information and reports
• SRF (School Readiness Funding) planning and reporting
• Second-year declarations

 

By 2026, Arrival is expected to manage all aspects, including funding reports and SRF planning.

 

Attendance Data Collection for Sessional Services

 

The rollout of attendance data collection for sessional services will occur in phases throughout 2025.

 

Long day care services will not be impacted, as they already report attendance through the Child Care Subsidy System.

 

Arrival will provide digital sign-in and sign-out features for sessional services to track and report attendance in accordance with National Law requirements.

 

The department is also working on integrating Arrival with existing digital attendance systems, with more information to follow soon.

 

Email Requirements for System Users

 

To enhance security, users will need to have an individual email address with a service/provider-based domain (e.g., [email protected]) by November 2024.

 

Additional information and support regarding these new email requirements will be provided to services shortly.

 

Further information

 

• A letter was emailed to service providers on 1st August detailing Arrival
• ARRIVAL Webpage: Arrival: Information for sessional services | vic.gov.au (www.vic.gov.au)
• Early Childhood Update 8 August 2024 – New system for reporting kindergarten data | vic.gov.au (www.vic.gov.au)