Location
Sunshine VIC, Australia
Contract
Full Time
The Victorian Government is establishing 50 government-owned and operated early learning centres by 2032 as part of the Best Start, Best Life reforms. The centres will offer childcare, Three and Four-Year-Old Kindergarten and Pre-Prep. The centres will provide high-quality, accessible and inclusive early childhood education and care that is child centred, focused on learning through play and in nature, with strong connections to local communities.
Early Learning Victoria's central office is in the Victorian Department of Education. The central team is leading the roll-out of the 50 centres and will support and oversee centre operations once they open.
Staff in the Early Learning Victoria centres will be part of a new Victorian government-employed early childhood workforce. We are committed to creating a supportive and enriching work environment for our employees, offering a range of benefits and opportunities for professional growth and development.
Early Learning Victoria is committed to Child Safety and the safeguarding of children from harm.
Centre Administrator -Sunshine Primary School Early Learning Victoria centre
Salary band - $53,865 - $65,916
Early Learning Victoria is establishing a new government-owned early learning and childcare centre at Sunshine Primary School. Opening in 2025, this 130-place centre will offer childcare, and Three and Four-Year-Old Kindergarten, eventually transitioning to include Pre-Prep.
The Centre Administrator is being recruited ahead of the centre's opening to support crucial establishment activities, including centre communications, and setting up operational systems and processes.
The Centre Administrator will provide administrative support for all aspects of operation of the Early Learning Victoria centre. You will be integral to managing the centre's systems related to payroll, enrolments, attendance, and Child Care Subsidy. You will also be a key point of contact for families, greeting visitors to the centre and providing information and answering queries by phone, email and in person.
Key responsibilities
Administration - Performs day-to-day administrative tasks including enrolment processing and support, Child Care Subsidy management, payment processing, staff onboarding, rostering and payroll, record keeping, inventory, maintenance, orders, and deliveries. Confidence in using administrative software and systems.
Compliance and Child Safety - Operates according to the requirements of the Education and Care Services National Law and Regulations, National Quality Standards (NQS), Child Protection and Child Safe Standards, approved Frameworks, and Early Learning Victoria policies and procedures. Ensures adherence to relevant financial and compliance frameworks and policies to maintain high standards of financial integrity and operational compliance.
Communication - Key point of contact for families, providing information and answering queries by phone, email and in person. Assisting with communication tasks such as distributing information to staff, families and stakeholders.
Personal Attributes - Demonstrates the Victorian Public Sector Values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.
Organisational Skills - Excellent time management and ability to prioritise tasks effectively. Uses problem solving skills to complete administrative tasks, maintain accurate records, and ensure the service operates efficiently. Strong problem-solving abilities to identify challenges and implement effective solutions.
Financial Management Skills - Demonstrates financial acumen and a strong commitment to following policies, procedures, and financial compliance. Assists in managing financial operations, ensures accurate and timely financial reporting, stringent compliance with all regulatory requirements, and follows best practices.
Criteria 1: Demonstrates the skills and experience to fulfill the Role Requirements of Administration, Compliance and Child Safety and Communication.
Criteria 2: `Personal Attributes - please see the Capabilities section above for more detail.
Criteria 3: `Organisational Skills - please see the Capabilities section above for more detail.
Criteria 4: 'Financial Management Skills' - please see the capabilities section above for more detail
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Please note, applications will only be reviewed after the job ad close date. We will not be contacting applicants before this time.
For more information about the role and Early Learning Victoria please email any queries to [email protected]
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.
Applicants requiring adjustments can contact the nominated contact person.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on Thursday 16 January 2025
Experience required will include
Specific skills/qualifications required
. Valid 'employee' Working with Children Check
. Willingness to consent to a Police Check (to be arranged by Early Learning Victoria)
. Protecting Children - Mandatory Reporting online learning (or willingness to obtain)
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