Facilities Administrator Assistant - Brisbane, QLD - The Sector

Facilities Administrator Assistant – Brisbane, QLD

June 24, 2022

Back to jobs board


Company: G8 Education
Position: Facilities Administrator Assistant
Work Type: Full-Time
Location: Brisbane, QLD




G8 Education is an ASX 300 organisation and leading provider of quality early education and care services. Owning over 450 Centres and with over 10,000 team members, we are continually expanding and looking to grow and strengthen our network.


The Opportunity

We are seeking a Facilities Administration Assistant to join the Facilities & Property team in a 6-month fixed-term contract opportunity with an option to progress to permanency. This role is to provide administrative support to the Facilities Team, across all programs of work including short term projects and corporate events. You’ll use your strong coordination and attention to detail to provide high levels of administrative support which will include invoice and work order reconciliation, data entry, reporting and comprehensive stakeholder communication.


Your day-to-day

  • Provide timely and efficient administrative support to the Facilities and Property department across all programs of work and the day-to-day operations of the department.
  • Reconciliation of work orders against invoices and ensure all invoices are closed out accordingly.
  • Assist with the collection of supporting documentation from Service Providers and file appropriately.
  • Production and compiling of regular and periodic reporting as required.
  • Management of the departments general inbox and distributing accordingly to stakeholders.
  • Hands on administration duties that include integration of SharePoint functions, accountability of closing out service tickets and general administrative task as required.
  • Managing the filing of documentation and providing support to the department to ensure data accuracy and organisation.


About You

  • Experience within a facilities management team in a similar role within a large property, facilities management, or corporate environment is beneficial
  • Demonstrated Facilities Administration and teamwork skills
  • Knowledge of facilities management principles, systems, and processes
  • Exceptional organisation, prioritisation, and problem-solving skills
  • Demonstrated ability to work effectively, meet tight deadlines, handle multiple tasks simultaneously and sometimes autonomously in a busy environment
  • Be self-motivated, resourceful, detail-oriented, and energetic
  • Excellent verbal and written communication skills with ability to collaborate across the business and to build and maintain relationships with relevant stakeholders
  • High level of proficiency in use of MS office and aptitude for learning new systems
  • A practical and flexible approach to work and the achievement of business objectives.


Benefits Include: 

  • Attractive salary package.
  • Access to our employee assistant program offering mental/physical wellbeing counselling
  • Join our social club with monthly events – there’s something for everyone!
  • Access a 50% discount on early education and childcare fees at any G8 Education Centre, and a 25% discount for your family members
  • Exclusive access to our employee benefits program covering a wide range of discounts and promotions
  • Dedicated focus on professional growth and development


This is a rare opportunity; if you want a diverse, challenging and personally fulfilling role, apply now!

Please note the advertising closing date is indicative only.  G8 Education reserves the right to close the advertisement before this date is reached. Therefore, it is encouraged that you submit your application as soon as possible.


G8 Education is a committed advocate for child protection, safety and wellbeing. We have a zero tolerance for any form of child abuse or harm. The safety and wellbeing of children will always be our priority and all team members are expected to embrace this shared commitment.

G8 Education is committed to ensuring the health and safety of all who attend the premises that it operates. This includes accepting responsibility to provide, so far as is reasonably practicable, a workplace that is safe and without risk to health for all team members, children and members of the broader community. G8 Education requires all employees to have received both COVID-19 vaccinations (or an approved medical exemption) in line with the state based government vaccination mandates or by 31st January 2022 for support office team members all new employees joining the organisation must also meet this requirement. Please provide evidence of your COVID-19 vaccination or exemption status on application.



Back to jobs board