Childcare Jobs - Support office, Part Time - Cooma NSW, Australia

An exciting opportunity has become available for an enthusiastic and knowledgeable candidate to join our team in the early childhood education sector.

Cooma\'s Lambie Street Preschool is a community based, not for profit preschool, providing quality early childhood education to children aged 3 to 5 years of age. The service has been in operation for over 60 years. We are currently seeking applicants to fill role of an Administration Officer.

We are supportive of a positive work-life balance and the role on offer is part time (days to be confirmed), for the right candidate.

About the Role

The role is permeant part-time (to be negotiated) encompasses all general administrative duties and the payroll/bookkeeping functions for the service, whilst providing day-to-day support to the centre Director and Management Committee.

Administration tasks include the management of enrolments and waiting list, responding to emails, data entry, preparing newsletters and other documents as required, and general reception duties including greeting families and visitors, answering phones and cash handling.

The role may also be responsible for the financial administration of the preschool including accounts payable and receivable, reconciliations, budget preparation, monthly reporting, and the preparation of quarterly business activity statements. Payroll tasks include award interpretation, and processing and payment of fortnightly wages, superannuation and PAYG withholding for up to 15 employees.

Pay rate ranges between $25.74 and $32.45 per hour.

Key Responsibilities:

Administration:

• Perform general administrative tasks, including answering phones, managing emails, correspondence, POS operation, ordering supplies, greeting families and visitors.
• Manage daily tasks using OWNA (Childcare management system), including children’s records, tracking attendance, fee payments and enrolment data and waiting list.
• Prepare reports, newsletters, and other documents as required.
• Assist with scheduling and meetings and events.
• Provide assistance to management committee and attend monthly committee meetings.
• Maintain employee records, including employment contracts.

Customer Service:

• Greet parents, children, and visitors warmly and assist with their needs.
• Provide information about the centre’s programs, policies, and procedures.
• Assist with the enrolment process and orientation for new families.

Compliance and Documentation:

• Ensure compliance with all relevant regulations and policies.
• Maintain confidentiality and security of all records and information.

Desirable Responsibilities

Payroll & Bookkeeping:

• Prepare and process fortnightly payroll for employees, including timesheet entry and leave.
• Financial management using XERO accounting system including fee invoicing, account reconciliations, reporting and preparation of Business activity statements.
• Process bank payments
• Budget management
• Ability to handle confidential information with discretion.

About You

• Proven experience in administrative support and payroll or bookkeeping role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with XERO accounting system beneficial
• Familiarity with OWNA Childcare management system beneficial
• Excellent organisational skills and attention to detail.
• Ability to work within a team
• Proven relevant work history, it is essential that you have knowledge of the childcare sector
• Excellent time-management skills, be able to prioritise your work and work independently

What we offer

• Become part of a friendly team, led by dedicated and supportive management
• Actively support a small community
• Ongoing employment
• A fun environment, regularly celebrating birthdays and special occasions
• Joining a service that is Exceeding the National Quality Standards

Interested applicants are invited to apply via email only, by sending your cover letter and resume to [email protected]. It is important you state any notice period you are required to give your currently employer, if applicable. Immediate start is available.

Whilst we appreciate every application, only those who are invited for an interview will be contacted.

The successful candidate will be required to possess a current Working with Children Check and undertake National Criminal History Check.

Lambie Street Preschool Association employs staff in full compliance with all Child Safe Standards and relevant legislation.